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In extraordinarily challenging times, adaptable office designs can help landlords lower property construction, renovation, and maintenance costs, attract new tenants, and become more sustainable.

Property owners encounter a unique set of challenges in today’s rapidly changing work landscape. Due in part to the enduring post-pandemic hybrid work model, many companies are hesitant to sign long-term leases as they seek to protect themselves from unnecessary costs and potential market changes.

This has resulted in a major problem for landlords: high vacancy rates. According to Moody Analytics, nearly 20 percent of offices in the U.S. are sitting empty – some of the highest levels in recent decades. These high vacancy rates and tenants' understandable hesitation to commit to office arrangements make it even more critical for property owners to attract potential tenants.

Source: Q4 2023 Preliminary Trend Announcement, Moody's

The Moody Analytics report highlights how tenant requirements have shifted in response to the changing world of work in recent years, writing that "properties which offer flexible or smaller configurations are particularly attractive to tenants who decided to keep the physical office footprint for branding, purposeful gathering, training, and collaboration purposes." 

Adaptable office architecture is, therefore, becoming a fundamental design element of property owners’ portfolios. It includes implementing solutions like premade rooms, hubs, and spaces that prioritize flexibility and, therefore, make for economical and sustainable offices. Any relocation, updates, and reconfigurations become quick and easy.

Smaller Offices, Higher Standards

The COVID-19 pandemic and its aftermath left organizations turning to hybrid work models and downsizing offices. In fact, 50 percent of the world’s largest businesses (50,000 employees or more) expect to continue to shrink their global workspaces. Despite the trend to downsize, the form and quality of workspaces matter more than ever. 

According to a recent Deloitte study on the 2024 commercial real estate outlook, "Newer, high-quality assets continue to significantly outperform the rest as the flight to quality accelerates. The rush for designs that accommodate hybrid work strategies has also contributed to the absorption of over 100 million square feet of unused space. That means the function of workspaces and how they lend themselves to workforce needs matter to tenants more than ever too.

Employees come to the office to focus but also to socialize andcollaborate in ways they simply cannot at home. According to a Gensler Research Institute survey, employees say they want to come to the office "to focus on my work." This is quickly followed by reasons like access to certain technology, meeting spaces, materials, and other resources employees might not otherwise have at home. 

Source: U.S. Workplace Survey 2022, Gensler Research Institute

This requires that offices offer a variety of spaces that each lend themselves to the unique needs of one task or another and deliberately design areas for focus, collaboration, lounging or quiet work, and more casual socializing. As Gensler notes in their survey, "Employees [83 percent] say they would come to the office more often for their ideal mix of experiences." 

Property owners must, therefore, pay attention to a growing demand for workplaces that offer this ideal mix of diverse experiences and, therefore, match the new needs of hybrid work. Implementing adaptable architecture solutions, therefore, allows landlords to offer spaces that fit not only tenants’ unique specifications but also provide a way for them to adapt quickly in changing times. This kind of flexibility incentivizes clients to stick to their leases, even as they evolve.

Flexibility Means Economic Efficiency

According to the Financial Times, in the UK, almost half of office leases are made out for less than a year. Since 2019, long-term leases (10 or more years) have dropped by 70 percent. And short-term leases increased significantly. Leases of 12 months or less accounted for only 15% of all office leases in the UK in Q2019. However, by Q1 2023, this figure had tripled to reach 48%.

For a property owner, that’s a frightening prospect, especially considering almost every new tenant requires refurbishment that average costs hundreds of dollars per square foot. And construction costs are not expected to go down anytime soon. In today’s commercial real estate landscape, it’s becoming more imperative that property owners can move quickly to fill available space. To encourage potential tenants to commit to longer leases, they must feel that they have the flexibility to change with the times. 

That means property owners should be able to demonstrate adaptability: spaces are easy to reconfigure, and time and money won’t be lost to lengthy and expensive constructions or remodels.

Property owners can make up for shorter rental periods and high building costs by implementing solutions that allow them to simply rearrange rather than refurbish rental spaces. By using adaptable architecture solutions, landlords can quickly adjust available office space for new tenants or offer new configurations to existing tenants. 

The average fit-out process of traditionally constructed offices runs between 8 and 14 weeks and costs even 2,500€. That’s months of lost rental income – even before factoring in the remodeling cost. Adaptable architecture can significantly reduce the amount of time a space sits empty, so property owners can move in new clients with fewer costs while maintaining or increasing occupancy rates.

Source: Cushman & Wakefield Fitout Costs Guide EMEA, 2024

Sustainability is a Must

Employees have started demanding and expecting sustainability from employers, but they’re not alone in joining the green revolution. According to Jaime del Alamo, ESG Value and Risk Vice President at JLL, "Expectations around sustainable buildings are growing at a time when companies are also downsizing and opting for higher quality spaces." JLL further reports that tenants are, therefore, becoming more sustainability-conscious, as they aim to act in accordance with their Environmental, Social, and Governance (ESG) guidelines and improve reporting. By paying attention to sustainability, owners, and investors both save on costs and "attract eco-minded tenants."

To persuade green-conscious clients to favor commercial property, it’s important to advertise the benefits of reduced CO2, waste, and other environmental harms that come from refurbishment and traditional constructions. Because adaptable architecture solutions limit the need for costly and environmentally harmful traditional construction, properties that implement them will stand out for efficiency and sustainability. An adaptable office environment can also help with acquiring green certificates like BREEAM or LEED, as they take the long-term lifecycle of the entire building into consideration. Adaptable office solutions mean less waste, CO2, and energy generated by refurbishments.

Users’ well-being and comfort (both mental and physical) are also decisive factors in obtaining these important certifications. Adaptable office solutions are often built with employee well-being in mind and, therefore, make smart solutions in sustainability efforts.

 

The article is part of "Adaptable Workspaces," an extensive publication on adaptable office architecture published by Mute. Download the full document here.

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Mute Space L Pod in Office Interior

We have taken the time and gathered all our creativity and effort to proudly present not only a new collection to our customers in 2021 but way more.

Every two years, Mute publishes a new catalogue. 2021 is going to be special, though. We will show you not only new solutions for making the most of your office or commercial space with our pods, acoustic lighting, or other acoustic solutions, but we will also present a new colour and fabric palette for the latest season. 

Mute Space XL with Closed Door in Snow White

Space XL for the biggest brainstorms

Mute Space L Double Pod in Snow White

Space L Double for a project meetup

New Spaces and Mobility

2020 has shown companies clearly that the way we are using office spaces is changing. Conference rooms that can hold 20 people are becoming history in offices. Teams work closely together and need spaces to seclude themselves for one on one conversations or meetings. Therefore, our Space family has expanded.

Our Space S will not only be available in the standard version but also as the model Video conference so that video calls can be more goal-oriented without any distractions from outside. The new Space L Double comes with even more space for two for video conferences and focused working. Additionally, Space XL will join the pod family in 2021 and provide sound-absorbing space for up to six people. 

No worries, our previous versions and sizes of our pods will still be available as we aim to meet all our customers’ needs.

At the same time, flexibility has become a huge must in offices. Therefore, we improved the functionality of our pods to the extent that will surprise you. You can now easily rearrange your office with only two people by moving the pods wherever you like, thanks to additional casters. This will help to optimise your office for a better co-working environment. Tweak the office space and the location of your pods and learn what works best for you and your company.

Acoustic Lighting Products by Mute

New Category

Why stop with widening a product range we already have and not add a new one to the Mute family? To bring even more comfort to commercial spaces, we brought acoustic solutions and lighting into symbiosis by designing a collection of acoustic lamps. These will provide comfortable lighting or bring coziness and modern design to spaces and create a noise-resistant environment due to their high sound absorption. We will offer four acoustic lamps – Bell, Loop, Line, and Mist – all pioneering in acoustics and beautiful in the craft. Bell and Loop come in three sizes, three and two light source options, and dozens of fabric possibilities. Line comes in six sizes and two light source options, with a wide upholstery selection, while Mist has two pendant and two-floor sizes and a dedicated selection of fabrics to bring an element of the mysterious for every room.

Bell and Loop are available now and will be joined by the offer by Mist and Line in March 2021. 

 

New Palette

We all know that we calm the atmosphere in the space not only through high-performance acoustic products but also through well-balanced colours. Therefore, we decided to bring also a new colour palette for our products. Our new selection of earthy tones meets warm yellow, dusk blue, and ceramic red to bring a wide range of choices and bring harmony to every space.

New Catalogue

Are you curious to have a closer look at our products for 2021? Don’t wait and see our acoustic solutions that will help you create the space of your dreams and spread an elegant and cozy atmosphere in there, and order your sound solutions in January 2021 already. 

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Mute Legal - Interior with people in front of a Macbook

Terms and Conditions

 

BY ACCESSING, USING OR DOWNLOADING MATERIALS FROM THIS WEBSITE YOU AGREE TO THE FOLLOWING TERMS & CONDITIONS

 

This website is operated by Mute Sp. z o.o. owner of the Mute brand. Throughout the site, the terms “Mute”, “we”, “us” and “our” refer to Mute Sp z o.o. We offer this website, including all information, tools, and services to you, the user, conditioned upon your acceptance of all terms, conditions, policies and notices stated here.

 

  1. Intellectual Property Rights

Content of this website, including but not limited to all information, text, images, video, animation, files and the design, is owned by Mute or third parties, is protected by the law and may only be used in the ways described in this Legal Notice. Except as otherwise indicated on this Web Site you may view, or download and print a single copy of documents and graphics from this Website provided that:

  1. the material is used solely for personal or non-commercial purposes;
  2. the material is not modified or altered in anyway;
  3. the copyright, trademark or other proprietary rights notices are not removed from copies of materials.

You are not permitted to reproduce, distribute, modify, create derivative works of, publicly display, publicly perform, republish, download, store or transmit any of the material on the Website, without the prior written permission of Mute Sp. z o.o.

If you wish to make any use of material on the Website other than that set out in this section, please address your request to: hello@mute.design.

 

  1. Trademarks

The brand name, the logo, the slogan and the names and designs of selected products referenced in this Website are trademarks of the Company. You are not permitted to use such marks without the prior written permission of Mute Sp. z o.o.

Trademarks referenced in this Website include but are not limited to:

  1. Mute
  2. MuteDesign
  3. Good to hear you
  4. Space
  5. The art of silence

All other brands and names are the property of their respective owners.

 

  1. Warranty

Mute produces and offers acoustic solutions for commercial spaces. We guarantee our products meet the highest quality standards and are produced using precisely defined technology. All products are tested in accordance with the current industry standards.

We grant a 5 years warranty on our Space pods and 24 months warranty on our products starting from the day of purchase. The territorial extent of the warranty protection covers the partner’s country. The detailed warranty terms and conditions were specified in the separate Mute warranty terms and conditions that can be sent upon request addressed to: hello@mute.design.

 

  1. Privacy policy and cookie notice

Personal information received by Mute will be kept in a secure manner and processed in accordance with the laws relating to data protection. To learn more read our Privacy policy.

 

  1. Company Details

Mute Sp. z o.o.
Kielecka 23, 02-550 Warsaw, Poland
KRS: 0000989618
NIP: 5213723357
REGON: 363753528

 

Mute Legal - Interior with people in front of a Macbook
Mute Legal - Interior with person in front of a tablet

Privacy Policy

Last updated: 02.2025

 

§1. Introduction

1.1 The Mute Sp. z o.o., (referred to in this Privacy Notice as “we“, “our” or “us“) respects your right to privacy, and is committed to protecting the information we hold about you. In this Privacy notice we explain who we are and how we collect and use your information through your use of our website (mute.design) and our app (www.app.mute.design), including where we use your information to contact you with information we think may be of interest to you. It also explains what rights and choices you have regarding your information, and how you can exercise those rights and choices.

§2. Who we are and what we do?

2.1 Mute Sp. z o.o. produces and offers acoustic solutions for commercial spaces. Our office is registered at Domaniewska 34A, 6th floor, 02-672 Warsaw, Poland, under the number PL5213723357 at the District Court for the city of Warsaw, 12th Commercial Dep. of the National Register Courthouse under the number KRS: 0000989618, NIP: 5213723357, REGON: 363753528.

§3. When do we collect your information?

3.1 There are various ways we collect data about you. The ways are as follows:
3.1.1 The Directly:
When you contact us via Contact form
When you contact us via Showroom location form
When you contact us via Ask for a virtual demo form
When you submit to our newsletter
When you send an offer query from our Configurator (www.mute.design/configurator)
When you register to our App at app.mute.design
When you register to attend our events or events where we meet you.
3.1.2 Automatically:
When you use our website, we automatically collect Technical Data about you. Please note that generally, such Technical Data is anonymised, which means that we cannot identify you as an individual from the Technical Data alone.
3.1.2 Other sources:
We may also collect or receive information from partner organisations who help us to run our events/webinars, organisers of events we sponsor, or social networks (if you interact with our profile).

§4. What information do we collect?

4.1 Contact data such as name, surname, email address, telephone number, professional title, the company you work for.
4.2 Query data: information you submit to us when sending us a comment or query.
4.3 Technical data: an IP address, device type, unique device identification numbers, your browser-type, broad geographic location (country or city-level location), mobile device category (whether you use a phone or a tablet) operating system and other technical information.
4.4 Marketing Preferences Data: information if you opted in for receiving marketing communication from us.

§5. How we use your information and the legal basis for processing it?

5.1 We use your information according to the General Data Protection Regulation (GDPR), which is the law created by the European Parliament and Council (EU) 2016/679 dated April 27th, 2016, regarding the protection of natural persons under the processing of personal data b) according to our Privacy notice.
5.2 We may use your information for the purpose of
5.2.1.providing you with information you have asked for in Contact form, Showroom location form, Virtual demo form, offer query and with marketing communication in case you opted in.
5.2.2 providing you with access to our app (www.app.mute.design)
5.2.3 registering you to our events
5.2.4 keeping our website updated and relevant by looking at what areas of the website you may have found most interesting.

§6. Who do we share your information with?

6.1 We may share your information with third-party services providers for certain business purposes:
6.1.1 Website hosting
6.1.2 Google Analytics, Meta, Hotjar – We use this third party to understand the usage of our Website
6.1.3 Mailchimp – We use these third parties to store your information for the purposes of marketing communication.
6.2 We may also need to share your personal data or other data with the authorized organizations that by law have the right to view them (police for example).

 

§7. How do we keep your information secure?

7.1 We ensure personal information is handled according to the restrictions of the law and their storage takes place on secured servers.
7.2 We use the Secure Sockets Layer (SSL) protocol.
7.3 We have put pseudonymization, data encryption and access control in place to minimize the impact of a possible security breach.
7.4 We provide data protection training to our staff;
7.5 We restrict access to your information to the authorized personnel or outside personnel that we closely cooperate with.

§8. Your data protection and privacy rights.

8.1 You have the right to access the personal data we hold. You have also the right to correct, limit the right for processing or withdraw consent at any time. Also, the right to objection and the right to litigation in front of a supervisory authority. You can do so by sending an email to hello@mute.design or by sending mail to our registered address: Domaniewska 34A, 6th floor, 02-672 Warsaw, Poland
8.2 We reserve the right to process your data after the contract dissolution of the consent withdrawal only in the field of pursuing the potential claims before the court or if the local, European or international law obligates us to data retention.
8.3 If you have any questions or concerns about our use of your information, please email our Data Protection Officer: hello@mute.design.

§9. Cookies

9.1 What are cookies?
Cookies are 16 text files sent by a web server and stored by computer or mobile device browser software. When the browser reconnects to the site, the site recognizes the type of device used by the user for connecting. Parameters allow the reading of the information contained in the cookies only to the server that created them. Therefore, cookies make it easier to use previously-visited sites.
The information collected relates to the IP address, the type of browser used, language, operating system type, internet service provider, information about the time and date, location, and information sent to the site via a contact form. The expiration time for cookies varies from duration of a browser session, up to two years for analytics.
9.2 Why do we use cookies?
Cookies are used to monitor and determine how users use our websites, to improve the functioning of the service in order to ensure more efficient and seamless navigation. Monitoring of information about users is performed with the use of the Google Analytics tool that registers user behavior on a site.
Cookies identify the user, allowing them to adjust the content of the website to the user’s needs. Remembering user preferences allows for the proper fit of displayed advertisements.
On our site we use the following types of cookies:
a) “essential” cookies which allow the use of services available on the website, such as authentication cookies used for services that require authentication to our app (at www.app.mute.design)
b) cookies used to ensure safety, such as the ones used for detection of fraud in authentication through the website
c) “performance” cookies for collecting information about the use of the website
d) “functional” cookies for “saving” user-selected settings and customizing the user interface, as regards (for example) language or region of origin of the user, a font size, website appearance, etc.
e) “advertising” cookies that provide users with advertising content more tailored to their interests
The data are stored and processed in accordance with Polish law. We respect the privacy of our users, therefore the stored data are confidential and not shared with third parties. Their security is a high priority for us, that is why they are collected on safe and protected servers.
Cookies can not access data on a user’s disk, nor are they able to establish a user’s identity. Also, they do not track user’s activities after leaving our site.
9.3 How I can control cookies?
Users can at any time disable or enable the option of cookie collection by modifying the settings in their browser. Instructions for cookie management are available at: http://www.allaboutcookies.org. You can also directly manage your cookie preferences on our website via the consent banner that appears when you first visit our site. This banner allows you to choose which types of cookies you consent to us using.

Additional personal information, such as e-mail address, is collected only in places where the user expressly consents while completing a form. These data are stored and used by us only for purposes necessary to perform a particular function.

FSC Certificate for Mute on wooden background

FSC® Chain of Custody certificate no C161812

Good news for Mute and the environment: we have received the FSC certificate that states that our products are made of sustainable wood. 

At Mute we do keep our environment in mind. This is why we are thrilled to announce that we have received the FSC® Chain of Custody certificate (FSC®C161812). This certificate states that our products have been manufactured environmentally friendly from raw material from properly managed forests and other controlled sources.

By working with FSC® certified wood suppliers, we make sure that we do our part to protect the world’s forests while producing sound-absorbing solutions for offices and commercial spaces. Our products Duo, Wall, and Blocks are already made out of FSC® certified material, and we are aiming for more.

FSC Certificate -Forest For All

An FSC report states: Wood - when purchased from a sustainable source like FSC - is a great raw material. It is environmentally friendly and renewable. And there are many more reasons to prefer certified wood or paper. The FSC certification is the only system that is supported by environmental NGOs such as Greenpeace and WWF. 

We take our role as a producer of acoustic solutions for different spaces like offices and hotel lobbies seriously. So, if you are up for doing something good for our planet while bringing acoustic comfort to your space, check out our products. We are all responsible. 

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Mute Event Workspace Paris

“I love my Workspace” is the slogan of this year’s edition of Workspace Expo, one of the biggest annual trade fairs for commercial furniture and workspace design. Visit our stand in Paris and learn how to create an office you (or your clients) will fall in love with. 

For most, to say “I love my workspace” might feel like too big a claim, but we believe that the perfect office should have employees’ comfort at heart.  Visit our stand at Workspace Expo in Paris to meet your new office essentials and see how, with small changes, every office can be more adaptable, more inspiring, and even loveable. 

Across three days at Porte de Versailles, we will present a wide range of our products, including two families of acoustic pods. First, you can check out our flagship Space family of fully configurable, best-in-class pods that come in various sizes and colors. 

We will also introduce a completely new and novel pod: Jetson. This versatile, durable, affordable, and highly functional acoustic pod will delight you and reshape the way you think about this product category. After receiving overwhelmingly positive feedback during Trends and Tradition in Copenhagen, we can’t wait to see your reaction when we lift the veil on Jetson. 

And, as always, you will have the chance to check out our superb acoustic lighting solutions, sound absorbers, and privacy screens—everything you need to make your workplace more peaceful and productive. 

When & Where?

31.05 – 1.06

Parc des Expositions de la Porte de Versailles
2 place de la Porte de Versailles – 75015 Paris
Stand nr L12-M15

We look forward to seeing you in Paris!

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Mute Canvas sound absorber on wall in yellow fabric
"Open space" "Conference-room" "Call-center" "Break-out-area" "Reception" "Lobby" "Restaurant" "Commercial+spaces" "Absorption" "Wall"
Mute Blocks Pendant Sound Absorber in Sand fabric
"Open space" "Conference-room" "Call-center" "Break-out-area" "Reception" "Lobby" "Restaurant" "Commercial+spaces" "Absorption" "Wall" '"Ceiling"
Mute Print with wooden frame
"Open space" "Conference-room" "Break-out-area" "Reception" "Lobby" "Restaurant" "Commercial+spaces" "Absorption" "Wall"
Mute Wall single acoustic screen with whiteboard to draw notes and diagrams
"Open space" "Call-center" "Commercial+spaces" "Absorption" "Attenuation" "Free-Standing"
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